1. All members who participate will complete their full name and position for the minutes.

2. Confirmation of Minutes of the 2024 AGM 
Motion: To confirm the Minutes of the 2024 Annual General Meeting as a true and accurate record of its proceedings.
Moved:  Seconded: 

3.    Receive the 2025 Annual Report
Motion: To accept the 2025 Annual Report as read.
Moved:   Seconded:  

4.    Receive 2025 Audited Financial Accounts
Motion: To accept the 2025 Financial Accounts as read.
Moved:  Seconded: 

5.    Appointment of Auditor/Reviewer
Motion: To authorise the Executive Committee to select and appoint an appropriate auditor or reviewer for the 2025/26 Financial Accounts.
Moved:  Seconded: 

6. PLNZ Chair Elect election

Motion:That the membership elect a Chair-Elect for the coming term.

Nominations:

1. Chris Hay, Manager Tūranga, Christchurch City Council
   Nominated Joann Ransom, Hutt City Libraries Seconded Rob Baigent, Hamilton City Libraries
   
   

2. Tiffany Rawlings, Manager Library and Archive, Masterton District Council
   Nominated: Siren Deluxe, Kāpiti Coast District libraries Seconded Brian Anderson, Poiriua City Libraries

Process: The motion is put to the vote of the membership here (only one vote each is applicable) and the membership will be notified of the outcome  within 10 days of the AGM closing. 
For full details of the nominations click here

7.   Announcement Regional Representatives for 2025/26

1. RETURNING: Northland – Glen Davidson - Outreach Services Team Leader, Whangarei District Libraries
2. RETURNING: Auckland - Dany Miller-Kareko - Te Wāhanga Oranga Hapori Lead & Coach | Manurewa-Papakura-Franklin Local Boards - Auckland Council Libraries
3. RETURNING: Waikato Bay of Plenty - Julianne Wilkinson, Kaihautū: Te Aka Mauri | Director: Te Aka Mauri, Rotorua Library
4. NEW IN POSITION: Central North Island – Nicola Saunders, Manager, Library Service Leader, HB Williams Memorial Library, Gisborne
5. RETURNING: Wellington, Wairarapa & Chatham Islands, Siren Deluxe, Library Systems Administrator, Porirua City Libraries
6. NEW IN POSITION: Upper South Island – Luke Sol, Manager, Turanga, Christchurch City Libraries
7. VACANT: Lower South Island - *** Nominations NOW OPEN closing 15 October 2025.

8. Motion: to endorse the appointment of new PLNZ treasurer

That the membership endorse the appointment of Irene Wilson to the position of PLNZ Treasurer.
Moved: xxx Seconded: xxx

9. Review and Set Subscription Rates for 2026/27

That the Full Member fees remain as they are, comprising a combination of base fee and population fee. The Additional Member ($0) and Associate Member ($75) fees to remain at 2018/19 levels.
Moved:  Seconded: 

10. Constitution Update
That the membership endorses the the constitution update as presented here [link to new version of constitution to be inserted when ready]
Moved: xxxx Seconded: xxxx

11.  Any Other Business
No other business was raised by the Membership.